Job Opportunity

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Title: Executive Assistant
Supervisor: Fr. Antony Tinker, Community Servant


Position Summary and Scope
The Franciscan Friars of the Holy Spirit (FHS) are Franciscan missionaries to Native Americans. We are based in Laveen, Arizona on the Gila River Indian Reservation, and spread the Gospel by fostering personal relationships with Jesus Christ. The FHS Executive Assistant supports FHS in their mission through administrative duties pertinent to their formation, evangelization, and ministry. The Executive Assistant focuses on communication and organization of resources to grow the ministry of FHS.

Key position attributes
The Executive Assistant must be creative and enjoy working in a small, entrepreneurial environment that is mission driven, results oriented and community focused. The ideal individual will have the ability to exercise good judgement in a variety of situations. The individual must possess strong written and verbal communication skills along with the ability to balance and prioritize multiple tasks. The individual must have the competencies to work independently on projects, from conception to completion. Most importantly, the Executive Assistant must be able to handle confidential information and matters with discretion.
 
Roles and Responsibilities
  1. Executive Support, Provide administrative task support for FHS including but not limited to:
  • managing an extremely active calendar of appointments, composing and preparing correspondence, arranging travel plans, itineraries and agendas.
  • Plans, coordinates and ensures schedule is followed and respected.
  • Provides a “gatekeeper” role creating win-win situations for direct access to FHS’s time.
  • Communicates directly to internal and external parties on matters related to FHS.
  • Research, prioritize and handle incoming issues and concerns addressed to FHS including sensitive or confidential matters.
  • Possess sound judgment to determine appropriate course of action, response or referral.
  • Ability to draft acknowledgement letters and personal correspondence.
  • Can prioritize conflicting needs, handle matters proactively and follow through to a successful completion.
  • Perform other related duties as requested by the Community Servant and FHS.
  • Serves as FHS liaison to the Diocese of Phoenix
  • Assists FHS with travel, lodging and meal planning as needed
  • Administrative duties pertaining to FHS events and donor relations
  • Database entry for Donor Perfect
  • Works with external accountant

Qualifications

  • Outstanding organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills.
  • Must have the ability to work well with others in a team environment and demonstrate excellent service skills.
  • Superb written and verbal communication skills
  • Emotional maturity. Demonstrates a proactive approach to problem solving with strong decision-making capability.
  • Ability to be highly effective independently.
  • Demonstrates ability to convey the highest level of internal and external constituent service.
  • Forward looking thinker, who seeks opportunities and proposes solutions.
  • Track record of achieving high performance goals and the ability to meet
  • deadlines in a fast-paced environment.

Education and experience

  • An active Catholic who is in full communion with the Church is preferred.
  • Bachelor’s degree required. However, a proven equivalent of work experience in an office environment may be considered in lieu of a degree.
  • Strong work tenure. 5-10 years of experience supporting executive level individuals, preferably in a non-profit.
  • Experience in managing budgets.
  • Solid knowledge of office processes and business policy along with related computer software and electronic communication tools and resources.
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point).
  • Familiarity with Quickbooks

Work Hours and Benefits
This is a full-time position with benefits. Your office will be located at 5447 W Pecos Rd. Laveen, AZ 85339. M-F 8:30-5. Opportunity to work from home one day a week.

Reports to: FHS Community Servant
Further Questions: Please Call 602-359-5670
To Apply: Please send resume to Fr. Antony Tinker, FHS – [email protected]

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